5 tips for a successful event

Organizing meetings, parties, and events often requires a lot of planning and numerous details that are good to consider well in advance. An expert partner can make the arrangements significantly easier and help ensure that the whole runs smoothly from start to finish. When you have a sales service that knows the venues, catering, and solutions suitable for different occasions, the planning progresses smoothly from the very first contact.

Lapland Hotels' sales service assists in planning your event from the booking stage and ensures that all details work during the event. The event's objectives, number of participants, and preferences are reviewed together to tailor the package to suit your specific situation. When the arrangements are in good hands, you, as the organizer, can focus on the content of the event and the participants' experience.

Good food is often the highlight of the occasion and one of the most memorable things. Meetings, parties, and events gain a whole new dimension when the catering is both high-quality and experiential. More interesting catering provides energy for the day and makes the event even more memorable. Catering that is designed as part of the overall event nicely sets the pace of the day and makes the experience more pleasant for all participants.

Lapland Hotels' offerings emphasize the flavors of the north and high-quality ingredients. Many of our restaurants' ingredients come from small domestic producers. From breakfast to lunch and conference coffee breaks to dinner, there are carefully and expertly prepared dishes that reflect — and of course, also taste of — the inspiration of northern food culture and the creativity of our chefs. The flavors of the north bring the desired experiential quality to a meeting day with a touch of Lapland's charm.

Parties and events are often opportunities where a special atmosphere is desired. Whether it is a company party, an anniversary, or a staff event, the environment and service greatly impact the experience. A successful event begins with the right kind of space. Small meetings and strategy days often require a calm environment where discussion and brainstorming flow naturally. Larger events, on the other hand, need spaces that allow presentations, networking, and shared programs. A well-designed space supports the flow of the event and creates the right atmosphere for the entire occasion.

Lapland Hotels offers a diverse range of facilities for different needs and events of various sizes. You can choose from small and intimate meeting rooms for gatherings of a few people to larger halls for parties and events with dozens or even hundreds of guests. The wide range of spaces provides plenty of options so that each meeting, party, or event can find the right environment that suits the nature of the occasion and the number of participants.

A good example of the versatility of Lapland Hotels' facilities is the Atrium courtyard of Lapland Hotels Oulu, which was renovated and expanded earlier this year, allowing for events of up to a thousand people in a spectacular and experiential environment.

The environment of the event greatly influences the atmosphere that develops at the occasion. When the setting supports the purpose of the event, it is easy for participants to focus on the essentials. The right environment supports the nature of the event and at its best makes it an experience that remains memorable.

In addition to spaces, location is also important. When the venue is easily accessible, it is convenient for participants to arrive from different parts of the city or country. In Lapland Hotels' city destinations, the hotels are located in central areas with good transport links in the heart of the cities, making organizing events smooth for both organizers and guests.

Haikko Manor & Spa Hotel, located in Porvoo, offers a maritime and historical setting for a variety of events, from smaller meetings to conferences, parties, and gala dinners. The congress center associated with the hotel also allows for the organization of larger events and seminars.

Meetings and events gain a whole new dimension when a shared activity is added to the day's program. The side program brings energy to the event and gives participants the opportunity to get to know each other in a more relaxed environment. At the same time, it provides rhythm to the day and offers participants a refreshing break during the program. The shared experience also strengthens team spirit and makes the occasion an experience.

The side program is available at Haikko Manor & Spa Hotel and Lapland Hotels in Lapland destinations. At Haikko, you can complement your meeting day for example with a popular Wine & Paint experience, where creativity and relaxed collaboration meet. In the Lapland destinations, the program, in turn, takes participants into nature – options may include husky or snowmobile safaris, adding a touch of northern adventure to your meeting day.

Lapland Hotels offers a wide range of different venues for meetings, parties, and events, from the fells of Lapland to Helsinki's Bulevard. Our versatile facilities are suitable for both small strategy days and large corporate events and celebrations.

Key locations in cities as well as the unique atmosphere of Lapland destinations offer many options for organizing successful events. With us, your event takes place in an environment where the northern atmosphere, quality food, and personal service meet. Our professional and experienced staff ensures that everything runs smoothly from start to finish.

When meetings, parties, and events are carefully planned and carried out in an inspiring environment, occasions are created that remain memorable. Let's plan an event together that suits your specific needs!